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Create CVIf you’re researching office clerk salary, the short answer is this: most office clerks in the US earn between $14 and $25 per hour, which translates to roughly $29,000 to $52,000 per year depending on experience, industry, and specialization.
Entry-level roles tend to fall at the lower end, while specialized clerical jobs in industries like legal, medical, or executive offices can exceed this range. Your exact pay depends heavily on where you work and the skills you bring.
This guide breaks down hourly rates, annual salaries, and the highest-paying office clerk paths so you can understand what to expect and how to increase your income.
Hourly pay is the most common compensation structure for office clerks.
Entry-level office clerk: $14 to $17 per hour
Mid-level office clerk: $18 to $21 per hour
Experienced or specialized clerk: $22 to $25+ per hour
Most general office clerk jobs cluster around $18 to $20 per hour, especially in administrative-heavy industries.
Several factors can push your hourly rate toward the top of the range:
Industry specialization (legal, healthcare, finance)
Technical skills (Excel, data systems, scheduling software)
When converted to annual salary, office clerk earnings vary based on hours worked and pay rate.
$14/hour → ~$29,000 per year
$18/hour → ~$37,500 per year
$22/hour → ~$45,700 per year
$25/hour → ~$52,000 per year
Most full-time office clerks in the US earn between $35,000 and $45,000 annually.
Full-time roles often include benefits (healthcare, PTO)
Part-time clerks may earn similar hourly rates but lower total income
Experience handling sensitive or complex documents
High-cost-of-living locations
Working directly with executives or leadership teams
Clerks who move beyond basic filing and data entry into coordination or operational support tend to earn more.
Overtime or temp work can increase total yearly earnings
If your goal is maximizing income, full-time specialized roles consistently outperform general clerical jobs.
Not all office clerk salaries are equal. These are the biggest variables that influence your earnings in the US:
Some industries pay significantly more for clerical work:
Legal firms
Healthcare systems
Financial institutions
Corporate headquarters
These roles often involve more responsibility and confidentiality, which justifies higher pay.
Higher salaries are common in:
Major cities (New York, Los Angeles, Chicago)
High-cost states (California, Washington, Massachusetts)
However, higher pay is often offset by higher living costs.
0–1 years: Lower range, mostly routine tasks
2–5 years: More responsibility, higher pay
5+ years: Specialized roles or senior administrative support
Experience alone can increase your salary by 30–50% over time.
Clerks with the following skills command higher salaries:
Advanced Microsoft Excel
Database management
Scheduling and coordination
CRM systems
Document management systems
The more you move toward administrative problem-solving, the more you earn.
If you’re aiming for the top end of the salary range, not all office clerk roles are equal. Some positions consistently pay more due to complexity and specialization.
Legal clerk
Medical office clerk
Executive administrative clerk
Billing and payroll clerk
Records management specialist
These roles often cross into administrative or coordinator-level responsibilities.
Legal clerk: $40,000 to $60,000+
Medical office clerk: $38,000 to $55,000
Executive-level clerical roles: $45,000 to $65,000+
Payroll/billing clerk: $42,000 to $58,000
The key difference is responsibility, not just job title.
If your goal is to increase income beyond standard office clerk pay, transitioning into adjacent administrative roles is the fastest path.
Executive assistant
Office manager
Operations coordinator
HR coordinator
Project administrator
Executive assistant: $55,000 to $80,000+
Office manager: $50,000 to $75,000
Operations coordinator: $50,000 to $70,000
HR coordinator: $48,000 to $65,000
These roles build directly on clerical experience but require higher-level decision-making and ownership.
If you’re currently earning at the lower or mid range, there are clear ways to move up.
General clerical roles pay less. Focus on:
Legal offices
Healthcare administration
Finance or corporate environments
Specialization alone can increase pay by $5,000 to $15,000 per year.
High-value skills include:
Excel (pivot tables, reporting)
Scheduling and calendar management
Data tracking and reporting
CRM systems
Basic accounting or payroll
Employers pay more for clerks who solve problems, not just process paperwork.
Move toward:
Coordinating schedules
Managing communication between departments
Supporting executives
Handling confidential information
This is how clerks transition into higher-paying roles.
Not all employers pay equally. Higher-paying environments include:
Corporate headquarters
Large healthcare systems
Law firms
Government agencies
Smaller businesses often offer lower pay ceilings.
Many office clerks stay stuck in lower pay ranges due to avoidable mistakes.
Basic clerical work is easy to replace, which limits salary growth.
Clerks who only perform manual tasks without upgrading skills rarely see raises.
Working in a low-paying sector can cap your earnings even with experience.
If you’ve handled complex tasks, you should be applying for higher-level roles, not entry-level ones.
Not everything increases salary equally. Here’s what works vs what doesn’t.
Specializing in a high-paying industry
Gaining technical/admin skills
Supporting leadership or operations
Moving into hybrid admin roles
Staying in basic data entry roles
Relying only on years of experience
Avoiding new responsibilities
Working for low-paying employers long-term
Salary growth comes from role evolution, not time alone.
Here’s what a typical office clerk salary trajectory looks like in the US:
Year 0–1: $14–$17/hour
Year 2–3: $18–$21/hour
Year 4–6: $22–$25/hour
Specialized/admin roles: $45,000–$65,000+
Progression depends on how quickly you upgrade your role and skills, not just tenure.
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