Choose from a wide range of CV templates and customize the design with a single click.
Use ATS-optimised CV and resume templates that pass applicant tracking systems. Our Resume builder helps recruiters read, scan, and shortlist your Resume faster.
Use professional field-tested resume templates that follow the exact CV rules employers look for.
Create Resume
Use professional field-tested resume templates that follow the exact CV rules employers look for.
Create CVIf your administrative assistant resume isn’t getting responses, it’s likely failing Applicant Tracking Systems (ATS). To pass ATS, your resume must include the right keywords like calendar management, office administration, data entry, and Microsoft Office Suite, while following a clean, ATS-friendly format. This guide shows exactly how to optimize your resume so it gets scanned, ranked, and shortlisted.
An ATS-friendly resume is designed so software can easily scan, parse, and rank your qualifications. For administrative assistant roles, ATS systems look for specific skills, tools, and responsibilities that match the job description.
If your resume:
Uses complex formatting
Lacks relevant keywords
Uses vague job descriptions
…it may never reach a recruiter.
ATS systems don’t “understand” resumes like humans. They match keywords and structure. Your job is to align your resume with how ATS reads data.
To pass ATS, you need to include both hard skills and functional responsibilities relevant to administrative roles.
These are essential keywords that appear frequently in job postings:
Calendar management
Scheduling
Office administration
Data entry
Microsoft Office Suite
Document management
Communication skills
Adding keywords randomly won’t work. Placement matters.
Include 2–3 core keywords early to establish relevance
List both technical and administrative competencies
Use keywords in bullet points describing real tasks
Use standardized titles like “Administrative Assistant”
Weak Example:
Handled office tasks and helped team members
Good Example:
Managed calendar scheduling, coordinated meetings, and maintained document management systems using Microsoft Office Suite
Customer service
These keywords should appear naturally across your resume, especially in your experience and skills sections.
Adding variations improves your ATS score:
Email correspondence
Meeting coordination
Filing systems
Travel arrangements
Inventory management
Office coordination
Record keeping
Administrative support
The more closely your resume mirrors the job description, the higher it ranks.
The second version includes multiple ATS-recognized keywords while staying natural.
Even with perfect keywords, poor formatting can break your ATS score.
Use standard fonts like Arial, Calibri, or Times New Roman
Avoid tables, columns, and graphics
Use simple headings like “Experience” and “Skills”
Save as .docx or PDF (if allowed)
Keep alignment left-justified
Contact Information
Professional Summary
Skills
Work Experience
Education
This structure ensures ATS systems can extract your data correctly.
If your resume isn’t performing, here’s how to fix it:
Identify repeated terms such as:
Scheduling
Data entry
Customer service
These are your priority keywords.
If the job description says “calendar management,” don’t replace it with “schedule oversight.” ATS may not recognize it.
Avoid keyword stuffing. Integrate them into real responsibilities.
Include both tools and functions:
Microsoft Office Suite
Data entry
Document management
Communication skills
Delete:
Icons
Tables
Fancy formatting
Keep it clean and readable.
Many candidates unknowingly sabotage their resumes.
Using images or graphics
Missing core keywords
Overusing vague terms like “responsible for”
Not tailoring resume to each job
Using non-standard section titles
ATS systems are strict. Even small mistakes can lower your ranking.
There is no one-size-fits-all resume if you want to pass ATS consistently.
For each job:
Extract 8–12 key terms from the posting
Add them into your experience and skills
Prioritize the most repeated keywords
Example:
If a job emphasizes:
Scheduling
Customer service
Document management
Your resume must reflect those clearly.
Your experience section is where ATS scoring happens.
Action Verb + Task + Keyword + Result
Weak Example:
Helped with office duties
Good Example:
Performed data entry and managed document management systems to improve office administration efficiency
This version uses clear keywords and measurable impact.
There’s no fixed number, but here’s a guideline:
Include 15–25 relevant keywords
Focus on quality over quantity
Avoid repeating the same word excessively
ATS systems look for variety and relevance, not repetition.
Your resume must pass both ATS and recruiters.
Natural language with embedded keywords
Clear, concise bullet points
Real achievements with context
Keyword stuffing
Robotic phrasing
Overloading the skills section
The goal is invisible optimization—keywords that feel natural.
Administrative Assistant with 5+ years of experience in office administration, calendar management, and data entry. Skilled in Microsoft Office Suite, scheduling, and customer service.
Managed executive calendar scheduling and coordinated meetings across departments
Maintained document management systems and handled high-volume data entry tasks
Provided customer service support and handled communication across internal teams
This structure aligns perfectly with ATS expectations.
Before submitting your resume, confirm:
Includes core keywords like calendar management and data entry
Matches job description language
Uses ATS-friendly formatting
Has clear section headings
Avoids graphics and tables
If all boxes are checked, your resume is optimized for ATS success.
Upload Resume
Import from Linkedin
