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Create ResumeAn Executive Assistant resume in Australia needs to do far more than list administrative tasks. Hiring managers want evidence that you can protect executive time, manage competing priorities, handle confidential information, and keep operations moving under pressure. Most resumes fail because they read like generic administration CVs instead of positioning the candidate as a high-trust business support professional.
The strongest Executive Assistant resumes in the Australian market clearly demonstrate:
Executive stakeholder support
Diary and calendar management at senior level
Communication and relationship management
Operational coordination
Confidentiality and discretion
Executive Assistant hiring in Australia is highly trust-based. Technical admin skills matter, but hiring managers primarily assess whether they can rely on you in high-pressure, high-visibility environments.
Most employers evaluate Executive Assistant candidates across five areas:
Hiring managers want evidence you can support senior leaders without constant supervision.
That includes:
Complex calendar management
Inbox management
Travel coordination
Meeting preparation
Board and committee support
Stakeholder communication
For almost all Executive Assistant roles in Australia, the best format is a reverse chronological resume.
This format works because recruiters want to quickly assess:
Who you supported
Your level of seniority
Industry exposure
Employment stability
Scope of responsibility
Career progression
A modern Australian Executive Assistant resume should typically include:
Professional summary
Problem-solving under pressure
Commercial awareness
Technology proficiency
Initiative and ownership
Recruiters typically scan an Executive Assistant resume for less than 15 seconds before deciding whether to shortlist. If your resume does not immediately communicate seniority, organisation, and business impact, it usually gets overlooked even if your experience is strong.
This guide explains exactly how to structure an Executive Assistant resume for the Australian market, what hiring managers actually look for, common mistakes that cost interviews, and a recruiter-approved resume example that aligns with modern ATS screening and executive hiring expectations.
Priority management
Document preparation
The key difference between a generic admin candidate and a strong EA candidate is strategic support capability.
Executive Assistants often act as gatekeepers and internal relationship managers. Your resume should show you can communicate professionally with:
Executives
Clients
Board members
External suppliers
Senior stakeholders
Internal teams
Australian employers strongly value calm, professional communication style over overly corporate language.
Recruiters look for signs you can manage competing priorities without losing accuracy.
Strong resumes demonstrate:
Fast-paced environments
High-volume scheduling
Deadline management
Crisis handling
Last-minute changes
Multi-tasking without errors
Modern Executive Assistant roles increasingly require strong digital capability.
Common systems employers expect:
Microsoft Office Suite
Outlook
Teams
SharePoint
Concur
SAP
CRM platforms
Project coordination tools
Candidates who appear technologically outdated are often screened out early.
Senior executives do not want task-takers. They want proactive support professionals who solve problems before escalation.
Strong Executive Assistant resumes show:
Initiative
Process improvement
Decision-making support
Operational efficiency
Independent judgement
Anticipation of executive needs
Core skills
Professional experience
Education
Certifications
Technical skills
In most Australian industries:
2 pages is ideal
3 pages is acceptable for highly senior EAs supporting C-suite executives or boards
One-page resumes are usually too limited for experienced Executive Assistants
Your summary section is one of the most important parts of the resume because recruiters often decide within seconds whether to continue reading.
Weak summaries are generic and task-focused.
Weak Example
“Experienced Executive Assistant with strong administration skills seeking a new opportunity.”
This says almost nothing.
A strong summary positions you strategically.
Good Example
“Highly organised Executive Assistant with 9+ years’ experience supporting C-suite executives across financial services and professional services environments. Skilled in complex diary management, board coordination, stakeholder engagement, travel management, and confidential executive support. Recognised for improving operational efficiency, managing competing priorities under pressure, and building trusted relationships with senior leadership teams.”
This version immediately communicates:
Seniority
Industry exposure
Scope
Executive environment
Strategic capability
The best Executive Assistant resumes balance operational, communication, and executive support skills.
Avoid long keyword lists with no context. Instead, include targeted skills aligned to the role.
Strong skills for Australian EA resumes include:
Executive support
Diary and calendar management
Travel coordination
Board support
Stakeholder engagement
Minute taking
Event coordination
Confidential document management
Meeting preparation
Inbox management
Microsoft Office Suite
Communication management
Expense management
Process improvement
Team coordination
Time management
Multi-tasking
Vendor coordination
Project support
Report preparation
This is where most candidates fail.
Many Executive Assistant resumes simply list responsibilities instead of demonstrating business value.
Recruiters already know what Executive Assistants generally do. What matters is:
Complexity
Scale
Executive level supported
Outcomes achieved
Operational impact
Instead of this:
Weak Example
Managed calendars and booked meetings
Organised travel
Answered emails
Use impact-focused bullet points.
Good Example
Managed highly complex calendars for CEO and CFO across multiple time zones, reducing scheduling conflicts and improving executive availability
Coordinated domestic and international travel arrangements for senior leadership team, ensuring seamless itinerary management across high-volume schedules
Streamlined executive inbox management processes, improving response efficiency and stakeholder communication turnaround times
The second version shows:
Complexity
Ownership
Operational impact
Business awareness
The level of executives you supported matters significantly in Australia.
Clearly state if you supported:
CEO
CFO
COO
Managing Director
General Manager
Board members
Executive leadership teams
This helps recruiters immediately assess seniority alignment.
Metrics strengthen credibility.
Examples:
Supported 4 senior executives simultaneously
Coordinated national events for 300+ attendees
Managed travel across 12 interstate office locations
Reduced scheduling conflicts by 30%
Supported executive operations across $20M business unit
Not every bullet needs numbers, but measurable impact improves resume quality substantially.
Sarah Mitchell
Highly organised Executive Assistant with 10+ years’ experience supporting C-suite executives within corporate, professional services, and government environments. Expertise in executive diary management, board coordination, stakeholder engagement, travel logistics, and confidential administrative support. Known for proactive problem-solving, operational efficiency, and managing high-pressure executive environments with professionalism and discretion.
Executive support
C-suite stakeholder management
Complex diary management
Board meeting coordination
Travel management
Minute taking
Microsoft Office Suite
Confidential administration
Event coordination
Inbox management
Process improvement
Vendor coordination
Report preparation
Project support
Executive Assistant
Northbridge Advisory Group – Sydney NSW
January 2021 – Present
Provide high-level executive support to CEO and COO within fast-paced consulting environment
Manage complex calendars, interstate travel, executive meetings, and stakeholder communications across multiple business divisions
Coordinate board meetings, prepare agendas and board papers, and record confidential meeting minutes
Streamlined executive scheduling processes, significantly reducing calendar conflicts and improving operational efficiency
Act as primary liaison between executives, clients, and internal leadership teams
Support business events, leadership offsites, and national company conferences
Senior Executive Assistant
Harper Financial Services – Melbourne VIC
May 2017 – December 2020
Supported Managing Director and executive leadership team within high-volume financial services environment
Managed complex domestic and international travel coordination, including last-minute itinerary adjustments
Prepared executive reports, presentations, and confidential business documentation
Coordinated quarterly leadership meetings and cross-functional operational projects
Maintained highly confidential client and business information with discretion and professionalism
Executive Assistant
State Government Department – Brisbane QLD
March 2013 – April 2017
Delivered executive administration support to senior government executives
Coordinated ministerial correspondence, meetings, and stakeholder communications
Managed scheduling priorities within politically sensitive and deadline-driven environment
Assisted with event coordination, briefing preparation, and executive reporting requirements
Diploma of Business Administration
TAFE Queensland
Microsoft Office Suite
Outlook
Teams
SharePoint
SAP
Concur
One of the most common problems is failing to differentiate between:
Reception support
Administrative support
Executive support
Executive Assistant hiring is far more strategic and relationship-driven.
If your resume looks interchangeable with a junior admin CV, interview rates usually drop sharply.
Task-heavy resumes perform poorly.
Recruiters want evidence of:
Trust
Autonomy
Executive exposure
Problem-solving
Operational coordination
Stakeholder management
Phrases like:
“Hard-working”
“Team player”
“Good communication skills”
carry almost no value unless supported with evidence.
Australian employers prefer practical proof over personality claims.
Modern Executive Assistant roles increasingly involve digital workflow management.
If your resume lacks technology capability, employers may assume your skills are outdated.
Executive Assistant resumes should reflect strong organisation skills.
Poor formatting creates negative assumptions immediately.
Your resume should:
Use clean spacing
Have consistent formatting
Use readable headings
Avoid large text blocks
Be easy to scan quickly
Most medium and large Australian employers use Applicant Tracking Systems.
That means your resume should naturally include role-relevant terminology such as:
Executive support
Calendar management
Stakeholder engagement
Travel coordination
Board support
Confidential administration
Meeting coordination
Executive communication
Avoid keyword stuffing.
ATS optimisation works best when keywords are naturally integrated into genuine experience descriptions.
Recruiters generally shortlist Executive Assistant resumes based on four fast decisions:
Supporting a team manager is different from supporting a CEO or board.
This is often inferred through:
Tone
Experience level
Stability
Confidential work exposure
Executive environments
Recruiters look for:
Multiple executives
High-volume coordination
Fast-paced environments
Stakeholder management
National or international operations
Executive Assistants are expected to be detail-oriented.
Formatting quality influences perception more than many candidates realise.
Executive Assistant expectations vary across sectors in Australia.
Focus on:
Executive stakeholder management
Confidentiality
Board support
Client communication
Fast-paced coordination
Highlight:
Ministerial support
Policy coordination
Compliance
Confidential administration
Public sector processes
Emphasise:
Scheduling complexity
Multi-stakeholder coordination
Confidential records
Operational support
Employers often prioritise:
Site coordination
FIFO scheduling
Logistics management
Operational administration
Safety documentation support
Yes, especially for higher-level Executive Assistant positions.
In Australia, cover letters still matter for:
Executive support roles
Government positions
Professional services
Competitive corporate roles
A strong cover letter helps demonstrate:
Communication quality
Professional tone
Executive presence
Attention to detail
For Executive Assistant hiring, communication style is often evaluated before interview stage.
The strongest Executive Assistant resumes position the candidate as a trusted business support partner, not just an administrator.
Your resume should make it obvious that you can:
Protect executive time
Handle pressure calmly
Communicate professionally
Manage operational complexity
Anticipate problems
Support leadership effectively
Most candidates focus too heavily on tasks.
The candidates who consistently secure interviews explain:
What level they operated at
How they supported business outcomes
How they handled complexity
Why executives trusted them
That difference is what separates average Executive Assistant resumes from resumes that generate interviews in the Australian market.
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